“You are only as good as the tools you use”
Since people had projects to manage, they have had problems keeping deadlines, budgets, and getting things done. For an area that is known for having a lot of moving parts, finding ways to make the process easier and more efficient is the main goal.
Artificial intelligence is increasingly finding its way into project management tools and technologies to handle everything from planning to analyzing work team models. These advanced tools make Artificial intelligence a clear asset for project managers in the future.
What is Artificial Intelligence?
Artificial intelligence (AI) is a machine simulation of human intelligence processes. The most important capabilities of AI that we already know about are the rapid processing of large amounts of data, finding patterns in data, learning from them, and making predictions. With its unique ability to track certain patterns and predict project scenarios and outcomes, AI is and will continue to be the new trend in project management.
There is nothing that can slow down a project more than a project manager who simply does not have time to discuss the needs of each team member.
Research shows that project managers spend more than half of their time on administrative tasks such as reviewing and managing updates, record keeping, reporting, and other remedial tasks. AI bots and modern systems can perform these less intensive tasks for the project manager and cut time spent on routine work in half.
Transferring such processes to artificial intelligence systems is a great way to free up time to work on your results.
Main areas where AI can have a huge impact on project management
- Resource management and responsibility of all parties
Using smart forecasting, project managers will be able to predict how long a resource can work on different types of tasks in a given timeframe. This allows them to plan both physical and human resources more effectively in their projects.
Moreover, when AI is introduced into different parts of your business, each party involved in project management will have a responsibility to play an active role in getting things done. It also means that it is easier for organizations to hold individuals accountable for their specific tasks throughout the process.
- Security of your project environment
One of the most important parts of project management is maintaining a secure project environment. AI helps in reducing human error. It can be used in a variety of ways to create alerts when there is a problem with a task or process. This means that problems can be resolved quickly rather than go unnoticed for days, weeks, or even months.
- Project planning and status tracking
AI can improve the accuracy of project planning and help the project manager to keep track of the project’s progress. This is especially valuable when working with large and complex projects.
Moreover, AI can provide real-time data and update project status through data visualization. This will help the team and management discuss the project status and make an informed decision about the duration, cost, and project strategy.
The end of the project will also be more accurately predicted by artificial intelligence technologies by analyzing vast amounts of data from past experiences, identifying patterns with far greater accuracy than people working alone.
- Cost management
Using data analytics software to monitor project spending with AI predictive analytics should help improve project efficiency. This means that such key aspect as finances is always easy to track. That allows managers to make informed decisions about their project’s budget allocation.
- Risk management
AI software improves the visibility of projects across the spectrum, allowing risks to be identified before they occur. This will help avoid delays or prevent costly changes in the future.
As already mentioned, AI can view huge amounts of data in a short amount of time. This makes it ideal for reporting completed projects and analyzing future project efficiency.
- Project Management Software
There are already many ways in which AI technologies can improve existing PMS tools. It’s used for different administrative tasks saving people’s time and ensuring that nothing is missed. These systems integrate with popular communication tools like Slack as well as project management tools like JIRA to make the process more efficient when it comes to resolving issues.
- Customer experience
Good customer experience is a guarantee that clients feel valued. Well-designed chatbots and customer experience management software can improve this situation by using artificial intelligence technologies to solve problems as they arise.
It seems that over time, AI-enabled project management systems will be able to make the science of human behavior more concrete in some ways. AI is the key to understanding the various situations people face. Systems can help provide personalized assistance to project specialists as well as to project managers.
- Knowledge ecosystem
The widespread use of AI technologies can help create a knowledge-sharing ecosystem that project managers, their teams, and clients will use. This means that all collected data from any past projects or other sources will be viewable in real-time, no matter who needs access to it.
Potentially, the ability of AI to follow people and make predictions based on observed patterns could lead the system to offer personalized employee training based on learned habits.
Will artificial intelligence replace project managers?
Project managers will not disappear. In addition, the introduction of artificial intelligence technologies will help them become more efficient in their work, freeing up time for strategic work instead of spending hours on menial tasks.
To be “AI-ready” project managers need to be up to date with the latest AI applications in the project management area. Despite all the publicity and admiration for artificial intelligence, it’s worth remembering that AI is a productivity tool.
The sooner we learn how to use it, the easier all our work will become.
Do you agree that the future belongs to artificial intelligence and that the benefits of using it in project management are undeniable? Please share your thoughts in the comments!
The Altabel Group team will be happy to help you realize your ideas. Let’s move the world together!